Gathering Documents and Disclosures for Your Arizona Home Sale
Cave Creek and North Valley sellers on wells, septic, or HOA communities: get your paperwork ready before you list, not during escrow. Disclosure is the law, and thorough disclosure protects you after closing while keeping the deal moving when the clock is ticking.
Get your paperwork ready before you list, not during escrow.
Disclosure is the law, and good disclosure also protects you from problems after closing. Just as important, having every document ready before you list keeps a deal moving when you are under contract and the clock is ticking. Here is what Arizona sellers commonly need to gather and disclose. Which ones apply depends on your property, and I will help you sort that out.
Disclosures and documents to have ready
Seller Property Disclosure Statement (SPDS): your written disclosure of the home's condition and known material facts.
Lead-based paint disclosure, required for homes built before 1978.
HOA documents: CC&Rs, bylaws, rules, current dues, and the association's disclosure package.
Insurance and claims history (a CLUE report), so prior claims do not surprise anyone.
Permits and records for additions, remodels, roof, HVAC, pool, or solar work.
Well documents: shared-well agreements and state water records, if you are on a well. Well records are held by the Arizona Department of Water Resources (ADWR) at https://www.azwater.gov/
Septic documents: inspection, any repairs, and the transfer of the on-site wastewater facility, which Maricopa County requires at sale. See Maricopa County Environmental Services at https://www.maricopa.gov/5547/Onsite-Wastewater-Septic-Systems
For unincorporated land, the Affidavit of Disclosure that Arizona requires in certain rural sales under https://www.azleg.gov/ars/33/00422/, plus any road-maintenance agreements.
Solar lease, loan, or power-purchase agreement documents.
Warranties and manuals, recent utility costs, your tax bill, and the current deed and title information.
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Why this matters, and where I come in
Incomplete or careless disclosure is one of the few things that can follow you after a sale is done. Thorough, honest disclosure does the opposite, it shields you. I help my sellers complete these correctly, pull the documents that are hard to find, and time everything so nothing holds up your closing. What I do not do is give legal advice, so when a question is truly legal, I will tell you and point you to the right professional.
*General information, not legal advice.*
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Written by
Jon Hegreness
REALTOR / Associate Broker, Howe Realty. AZ License BR540940000. 24 years in Phoenix Valley residential real estate.
I am a full-time Valley associate broker, not a call center. If anything here raised a question about your own move, ask me and you get a straight answer from the person who wrote this, every time.
Common questions
- What is the Seller Property Disclosure Statement in Arizona?
- The SPDS is your written disclosure of known material facts about the property's condition. It is a standard part of Arizona residential sales and should be completed honestly and thoroughly.
- Do I need a septic inspection to sell in Maricopa County?
- Maricopa County requires inspection and transfer of on-site wastewater systems at sale. Having records ready before you list avoids delays in escrow. See Maricopa County Environmental Services for current requirements.
- When is an Affidavit of Disclosure required in Arizona?
- For certain sales of unincorporated land, Arizona Revised Statutes 33-422 requires an Affidavit of Disclosure. Rural and desert parcels around the North Valley often trigger this requirement. Confirm with your agent and attorney for your specific parcel.
- Where do I find well records for my Arizona property?
- The Arizona Department of Water Resources (ADWR) maintains well registration and related records. Shared-well agreements should also be gathered if multiple properties share a well.
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